General University Regulations

A graduate student must assume full responsibility for knowledge of rules and regulations of The Graduate School and departmental requirements concerning the individual degree program.

Accommodations and Assistance

The University of Tennessee at Chattanooga is committed to complying with the Americans with Disabilities Act and assuring that no qualified individual is, by reason of disability, excluded from participation in or denied the benefits of any services, programs, or activities provided by the University.

The Office for Students with Disabilities (OSD) reviews each student’s documentation under the guidelines of the Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act of 1973. ADA mandates that accommodations and adjustments be made in programs and activities in order to provide equal access to qualified persons with disabilities. OSD examines the documentation of each student’s disability to protect the civil rights of the student. Individual determination of appropriate and reasonable accommodations is made specific to the functional limitations of the disability.

For more information, students are encouraged to contact OSD located at 102 Frist Hall or to call (423) 425-4006.

Adviser

The dean of The Graduate School is the general adviser for graduate students on procedural matters.

On substantive matters relating to the academic program and particular courses, each student is counseled by a member of the faculty of his or her major department or school. In programs with related area(s) of study, a representative of the respective department or school should also be consulted.

Appeals Procedure

The Graduate Council will hear appeals in accordance with the general rules defined in the UTC Student Handbook and in this catalog. See elsewhere in this publication.

The appeals form is available on The Graduate School Web site: www.utc.edu/graduateschool.

Continuation Standards

A student admitted to graduate study must maintain a 3.0 grade point average on all courses taken for graduate credit. In the event the student fails to meet this standard, one of the following actions will be taken.

Probation — A student will be placed on academic probation whenever the grade point average falls below a 3.0 on courses completed for graduate credit. (See discussion under Dismissal.)

Dismissal (Academic) — Decisions regarding continuation will be made by the dean of The Graduate School. Students admitted to graduate study must maintain a 3.0 institutional cumulative grade point average (GPA) in all courses taken for graduate credit.

A graduate student may also be dismissed for a grade of U, D, or F in any course; more than two grades below a B; failure of the comprehensive/preliminary examination; an unsatisfactory evaluation of a thesis or dissertation; failure of a research defense; or any other failure of a required component pertaining to Graduate School academic requirements. Any, or a combination of these, constitutes sufficient basis for dismissal of a student at the discretion of the degree program and the Graduate School. Individual programs have the right to establish their own criteria; however, the preceding definition must be the minimum standard for continuing in graduate programs.

Graduate students will be placed on academic probation when their institutional cumulative GPA falls below a 3.0. By the end of the next two terms of enrollment (counting the entire summer session as one term), students must raise their institutional cumulative GPA to 3.0 or higher. Students will be academically dismissed if they fail to achieve this institutional cumulative GPA within the two semester probation OR if they fail to achieve a 3.0 or higher for either probationary semester.

Dismissed students may appeal to the Graduate Council for readmission. Upon readmission, students may resume graduate study on probation with the same continuation standards.

The Graduate School has adopted a Statement of Professional Fitness regarding a student’s ethical and professional skills/behavior responsibilities. Individual programs may also adopt their own professional fitness standards appropriate to the discipline. If after an informal preliminary investigation it is determined that a student’s conduct is in violation of the professional fitness code of The Graduate School or the specific program in which the student is enrolled, any of the following actions may be recommended by program faculty:

• A formal reprimand
• Additional coursework
• Personal counseling
• Additional supervision
• Formal probation
• Dismissal from the program 

Program Dismissal for Reasons Other than Individual Course Grades

Institutional Cumulative GPA

A student will be dismissed if he or she earns a semester GPA below 3.0 while on academic probation for low institutional cumulative GPA.

Failure to Make Timely Progress

A student may also be dismissed should the program faculty find that the student has failed to complete degree requirements in a timely manner, received an excessive number of I, NC or NP course evaluations, or failed to pass examinations required by a master’s or doctoral program. The criteria for timely progress shall be defined by each graduate program.

A student may also be dismissed should the program faculty find that the student’s behavior directly violates the ethical code of conduct governing members of the professional organization for the program’s discipline, or whose personal conduct leads the faculty to conclude that the student is unfit to assume a role as a professional in the discipline. A majority vote of the program faculty will serve as basis for dismissal if the student violates the guidelines for ethical conduct.

A student may also be dismissed for cause if found to have violated UTC’s code of conduct. Refer to the Student Handbook for a review of these expectations.

All students conducting research with human participants or animal subjects must comply with the policies and procedures of the University’s Institutional Review Board or the Animal Review Board. Violation of these regulations shall be considered a violation of ethical behavior.

Failure to Achieve Professional Skills/Behavior

A student, regardless of academic performance, may be dismissed should he or she fail to demonstrate mastery of essential professional behaviors, which include those skills essential for work in the profession. These skills shall be defined by each graduate degree program. A majority vote of the program faculty will serve as basis for dismissal if the student fails to demonstrate proficiency of professional achievement.

Dismissal Procedure

A recommendation for dismissal can be made by a majority vote of the designated departmental committee (or, if no such committee exists, the graduate faculty of the program) if a student earns a semester GPA below 3.0 while on academic probation for low institutional cumulative GPA, fails to achieve professional skills/behavior/fitness, or violates the ethical code of conduct governing members of the professional organization for the program’s discipline. Such recommendation shall be made in writing to the Department Head or Program Director. Before communicating with the student the Department Head or Program Director will consult with the academic dean of the college where the program resides and the dean of The Graduate School. Other university administrators may be consulted as necessary. Upon the concurrence of the academic dean and the dean of The Graduate School (and others if consulted) with the decision to dismiss, the head or director shall provide written notification of dismissal to the student. Notification must occur within five working days of the consultation with the academic dean and the dean of the Graduate School. Such notice shall inform the student of the right to appeal and specific procedures to be followed.

The student may continue to attend classes during the appeal process or register for subsequent semesters unless the student’s presence poses a continuing threat to persons or property, an ongoing risk of disrupting the academic process, or health/safety concerns. This will be determined on a case by case basis. The program director and instructors will outline specifically what the student must do to be allowed to continue to attend classes, internships, and clinical rotations and may limit the student to an observer’s role in clinical situations. Any such determination shall be included as part of the Department Head/Program Director’s written notification to the student. If the student does not comply with the requirements outlined in this written notification, the student may be immediately removed and may not attend classes while his/her appeal is in process.

Student Appeal Procedure

Following written notification of dismissal from the program, the student has the right to appeal. Students who wish to appeal their dismissal should contact the UTC Graduate School office for the necessary forms and to review the procedures of the appeal. A written appeal, including a documented rationale for the basis of the appeal, must be submitted to the Department Head/Program Director within five working days. In all cases, the program faculty shall be presumed to have taken appropriate action and the student appealing shall have the burden of proof to the contrary.

Step 1. Within five working days of receipt of the student’s written appeal, the Department Head/Program Director will meet with the student and review the student’s written appeal with him/her in person. If the student declines such a meeting, the department head/director will proceed to Step 2.

Step 2. Within five working days of the meeting described in Step 1, the department head/program director (in consultation with the dean of the academic college) will notify and confirm in writing to the student the results of this appeal. The head/director will also notify the dean of The Graduate School regarding the results of this appeal. Copies of this notification will be sent to the program faculty.

Step 3. If the student is not satisfied with the decision of the Department Head/Program Director, he or she may appeal this decision to the Graduate Council Appeals Committee (the Chair of the Graduate Council and three members of the Council). Such appeal must be made within five working days of notification of the head/director’s decision.

Step 4. Within five working days of receiving the student’s written appeal, the Graduate Council Appeals Committee will meet to hear the student’s appeal. The Chair of the Graduate Council shall preside over this hearing as a non-voting chair. The student may bring such materials and/or witnesses as necessary to support his or her position. The Department Head/Program Director and/or a representative(s) of the program faculty may also attend this hearing in order to explain the reason(s) for the dismissal and answer questions. After hearing, the dean of The Graduate School will notify and confirm in writing to the student the results of this appeal. The graduate dean will also notify the college dean and the department head/director, who will in turn notify the program faculty.

Step 5. If the student remains unsatisfied with this decision, he or she may appeal in writing to the Chancellor of the University. Such request must be made within five working days of notification from the dean of The Graduate School. The dean of The Graduate School shall forward all pertinent information to the Chancellor with a recommendation. The Chancellor’s decision shall be made within ten working days and shall be considered final.

Faculty Appeal

The faculty member of record for the appeal may appeal an overturn of his/her recommendation to the next higher administrative official in the chain of command or to the Chancellor if the appeal was overturned at the Chancellor level.

Note: A student who is dismissed from his or her program of study for reasons other than grades, and whose appeal for readmission to that program is denied through the above process but who is in good academic standing, may apply for admission to another graduate program(s) at the University. Admission to such other graduate program is not guaranteed and is subject to that program’s specific procedures and requirements.

Credit by Special Examination (Proficiency/Challenge/Competency)

Any person admitted as a graduate student is eligible to receive credit by special examination for competence gained through study and/or experience primarily independent of University class activities. Credit by special examination may be given for courses offered in the Graduate Catalog with the exception of:

1. Courses described as directed research, tutorial, directed independent study, and practicum or internships.
2. Any course from which the student has been exempted by placement examination or which he or she has presented for admission purposes.
3. Courses in which the student has received a final grade.
4. Portfolio-based experiential learning accomplished prior to entry into a graduate program.

A non-refundable fee of $102 per semester hour will be paid in advance of testing. Graduate students in programs which are not competency based may apply a maximum of six semester hours credit earned by special examination toward the degree.

Students seeking credit by special examination should use the forms provided by The Graduate School to request approval from the permanent committee on special examinations established by the department under which the course is described in the catalog. The departmental committee will grant or deny the request pursuant to the standards stated on the request form. The departmental committee will deny the request if it determines that the student would realize substantial benefits only from participating in the activities of the course in question. Where the student has at any time enrolled in a course for credit or audit, the committee will presume that the student gained competence through class-related work. In such circumstances, the student faces a heavy burden of proving to the satisfaction of the committee that he or she has gained competence in the subject by pursuing a program of study independent of class activities.

The method for designing, administering, and evaluating the special examination will be determined by the departmental committee on special examinations. The examination will be comparable in scope and difficulty to a comprehensive final examination in that course. Normally, a student will not be allowed to repeat a special examination in a given course within one year.

Upon demonstrating that he or she has developed the abilities and attitudes of students who have taken the course, the student will receive a grade of S or NC with the notation “credit by examination’’ to be placed on the transcript. A grade of S must be determined to be greater or equal to a grade of B. Examination results judged inadequate will be recorded as “no credit’’ on the student’s transcript. Graduate credit grades earned by special examination will not be used in computing the grade point average.

Special examinations may not be used to raise the grade in a course previously completed; nor may such a course be repeated.

Graduate credit is not awarded for portfolio-based experiential learning which occurs prior to the student’s matriculation into a graduate program and which has not been under the supervision of the institution.

Correspondence Study

Correspondence and on-line courses will be subject to all regulations related to transfer credit as found under “Graduate School Regulations”, “Transfer Credit.”

Drug-free Environment Statement

It is a policy of The University of Tennessee system and of UTC to encourage and maintain a safe, healthful, and drug-free environment. Therefore, University policy prohibits the unlawful use, manufacture, possession, distribution, or dispensing of drugs (“controlled substances” as defined in the Controlled Substances Act, 21 U.S.C. 812) and alcohol on University property or during University activities.

Violation of this policy is grounds for disciplinary action which may include immediate and permanent dismissal of the student. Federal and State laws provide additional penalties for such unlawful activities, including fines and imprisonment (21 U.S.C.841 et seq.; T.C.A. 39-6-401 et seq.). Local ordinances also provide various penalties for drug- and alcohol-related offenses. The University is bound to take all appropriate actions against violators, which may include referral for legal prosecution or requiring the individual to participate in an approved drug use or alcohol abuse assistance or rehabilitation program.

Drug Testing

Some graduate programs (e.g. Nursing and Physical Therapy) may require that applicants and/or current students pass a drug screening test as a condition for admission or enrolling in a specific course(s). This is typically done to ensure the safety of patients in a clinical setting. Programs that require drug testing will provide details as part of their program description in the Graduate Catalog, in their program-specific guidebooks for graduate students, and/or on their departmental Web pages.

Email Guidelines

The University of Tennessee at Chattanooga adopts email as an official means of communication with students.

Each student, upon enrolling, is issued a UTC email account with an address on the utc.edu domain. This is the account used for University business and official University communications to students. Students are expected to regularly check their UTC accounts for University communications. Students may use the UTC account for personal communication at their discretion. UTC accounts remain the property of the State of Tennessee.

The University reserves the right to disable accounts after graduation or other severance from the University. The expanding reliance on electronic communication among students, faculty, staff, and administration at UTC is motivated by the convenience, speed, cost-effectiveness, and environmental advantages of using email rather than printed communication. Because of this increasing reliance and acceptance of electronic communication, email is considered an official means for communication.

Implementation of these guidelines ensures that students have access to this critical form of communication. These guidelines seek to ensure that all students can access email as the need arises. These student email guidelines regard the following aspects of email as an official means of communication: University use of email; assignment of student email addresses; and student use of and responsibilities associated with UTC email.

1. University use of email
   Email is an official means for communication within UTC. Some communications may only be made by email. Therefore, the University has the right to send communications to all students via email and the right to expect that those communications will be received and read in a timely fashion.
2. Assignment of student email addresses
   UTC will assign all students an official University email address. It is to this official address that the University will send email communications; this official address will be the address listed in the University’s records database for that student.
3. Expectations regarding student use of email
   Students are expected to check their official email address on a frequent and consistent basis in order to stay current with University communications. The University provides a limited amount of storage space so students are expected to manage (read, delete, file, etc.) their accounts accordingly. The campus recommends checking email several times a week at a minimum, in recognition that certain communications may be time-critical.
4. Educational uses of email
   Faculty expect that students’ official email addresses are being accessed, and faculty may use email for their courses accordingly. Faculty members determine how email will be used in their classes. Faculty may have email requirements and expectations that they specify in the course syllabus.
5. Appropriate use of student email
   Email is not appropriate for transmitting sensitive or confidential information. All use of email will be consistent with the Administrative Guidelines Statement on Use of Electronic Email and UTC’s Acceptable Use Practices. Confidentiality regarding student records is protected under the Family Educational Rights and Privacy Act of 1974 (FERPA). All University use of email will be consistent with FERPA guidelines. The Office of the Assistant Vice Chancellor for Information Technology will review these guidelines as needed. Changes will be authorized by the approval of the Information Technology Coordinating Council and the Chancellor’s Executive Council. Students with questions or comments about these guidelines should contact the UTC Help Desk at 425-4000.

The Office of the Assistant Vice Chancellor for Information Technology will review these guidelines as needed. Changes will be authorized by the approval of the Information Technology Coordinating Council and the Chancellor’s Executive Council Students with questions or comments about these guidelines should contact the UTC Help Desk at (423) 425-4000.

Extension of Incomplete and In-Progress Grades

A student may not register for additional courses if he or she has earned two incomplete (I or IP) grades. If the student has no incomplete grades but receives two incomplete grades in the current semester of attendance, any classes the student has registered for will be dropped if the incomplete grades are not removed by the time the student would begin the next set of classes.

1. First Extension

It is the responsibility of the student to contact the instructor of record to request a first extension of an incomplete (I) or in-progress (IP) grade. If the instructor of record determines the student has made satisfactory progress prior to the deadline for submitting grade changes, it is the prerogative of the instructor to request in writing to the Dean of The Graduate School an extension of the grade. Extension requests should be submitted to the Dean of The Graduate School as noted below:

Extension Request for Incomplete Grade (I) Deadlines Term of course enrollment

Fall semester: In the following spring semester, two weeks prior to the last day to submit grade changes for fall semester incompletes as noted on the university academic calendar (Records and Registration Web site)

Spring semester and Summer terms: In the following fall semester, two weeks prior to the last day to submit grade changes for spring semester or summer terms’ incompletes as noted on the university academic calendar (Records and Registration Web site)

First Extension Request for In-Progress Grades (IP) Term of course enrollment

Fall semester: Two weeks prior to the following fall semester’s deadline for submitting semester grades as noted on the university academic calendar (Records and Registration Web site)

Spring semester: Two weeks prior to the following spring semester’s deadline for submitting semester grades as noted on the university academic calendar (Records and Registration Web site)

Summer terms: Two weeks prior to the following summer corresponding terms’ deadlines for submitting grades as noted by term on the university academic calendar (Records and Registration Web site)

The instructor of record and the student should agree upon a first extension deadline date. Once the instructor of record notifies the Dean of The Graduate School of the extension request and the date of extension, the Dean of The Graduate School reviews the request. If approved, the Dean of The Graduate School notifies the Registrar, in writing, of the approved request and copies the student and the instructor of record. The Registrar officially records the extension date.

Incomplete (I) and In-Progress grades that are not extended will be changed to F by the Records Office.

2. Second Extension

It is the responsibility of the student to petition for a second extension of an incomplete (I) or in-progress (IP) grade through the Graduate Council Petitions committee. The student must complete a graduate petition form obtained from The Graduate School Web site. The student must allow appropriate time for departmental and/or departmental committee signatures in order to submit the petition to the Graduate Council Petitions committee two weeks prior to the first extension deadline. The petition should include a requested second extension completion date. If the petition is approved, the Graduate Council Petitions committee will notify the Registrar and the second extension date will be officially recorded. The instructor of record and the student will be advised of the decision.

Incomplete (I) and In-Progress grades that are not extended will be changed to F by the Records Office.

Family Educational Rights and Privacy Act

A student’s record is regarded as confidential, and release of the record or of information contained therein is governed by regulations of the federal law on “Family Educational Rights and Privacy.’’ Only directory information such as a student’s name, address, telephone listing, major fields of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student may be released by the institution without consent of the student unless the student has asked UTC to withhold such information. The law also provides for the release of information to University personnel who demonstrate a legitimate educational interest, other institutions engaged in research (provided information is not revealed to any other parties) and certain federal and state government officials.

A student may inspect and review records and is entitled to challenge the content of records. However, the student may be denied access to a parent’s financial statement and to confidential letters and statements of recommendation which were placed in the University’s records prior to January 1, 1975.

Full-time Enrollment Equivalents

Graduate students will be considered full-time students if they meet one of the following criteria:

1. Enrolled in nine or more semester hours for graduate credit, (with the exception of the Doctorate in Learning and Leadership in which 6 semester hours is considered a full-time enrollment equivalent).
   OR
2. Enrolled in one of the following graduate courses for at least one graduate credit hour:

CPSC 5900 ; EDAS 5820 , EDAS 5900 ;  LEAD 7999r ; EDS 6900r ; EDSP 5660 , EDSP 5700 ; EDUC 5900 , EDUC 5910 , EDUC 5960r ; ENGM 5960r ; ENGR 5900r ; COUN 5590 , COUN 5700 , COUN 5710 , COUN 5720r ; EPSY 6500r ,  EPSY 6550r ; ESC 5997r ,  ESC 5996r  ; HHP 5780r ; LEAD 7700r ; MUS 5995r ; NURS 5070 , NURS 5470r , NURS 5530 , NURS 5550 , NURS 5570 , NURS 5590 , NURS 5610 , NURS 5620 , NURS 5630 , NURS 5640 , NURS 5650 , NURS 5660 , NURS 5670 , NURS 5680 , NURS 7070 , NURS 7080 , NURS 7090r ; POLS 5400 , POLS 5610r ; PSY 5360r , PSY 5710 ; any 5999 thesis course; any 6999 dissertation course; or any 7999 dissertation course.

Grades in The Graduate School have the following meaning:

Grade Point Average Computation

Continuation in the University, rank in major and eligibility for graduation and honorary organizations are based on the overall cumulative grade point average. This average is computed by totaling the number of attempted graduate hours and dividing this total into the number of quality points earned in graduate courses.

No credits earned with grades below C will be accepted for courses that make up the program of study and candidacy for a graduate degree. However, grades of D and F are computed into the institutional cumulative  graduate grade point average. When a course is repeated, all grades are included in computing the institutional cumulative graduate grade point average. Satisfactory (S) grades and Satisfactory Progress (SP) grades and grades earned in courses taken for undergraduate credit are not used in computing the institutional or program of study graduate grade point average. No grade below B will be accepted for transfer credit.

Grade Appeal

Each faculty member has the prerogative and responsibility to determine in accordance with his or her best judgment the grade for each student. Whenever a student feels that his/her rights and interests have been seriously jeopardized by unfair, arbitrary, or malicious exercise of faculty grading prerogative, the student may appeal a grade. Failure to receive the grade desired or expected is not sufficient reason to appeal a grade. If at any step in the appeals process the University fails to respond to the student within the time specified, this shall be treated as a denial of the appeal and the student may proceed to the next step of the process.

The appeal procedure is designed to provide graduate students with a clearly defined method for appealing a grade which is deemed to have been assigned unfairly, arbitrarily, or maliciously. The following procedure is to be followed for all grades (including comprehensive examinations) that are included on a student’s transcript. In all cases, the instructor shall be presumed to have assigned the proper grade and the student appealing shall have the burden of proof to the contrary.

A copy of the Graduate Student Grade Appeals Form, the results of the hearing, and the chancellor’s decision (if applicable) will become a part of the student’s file. A permanent record of all grade appeals reviewed by the Grade Appeals Committee shall be maintained in The Graduate School office.

Grievances vs. Faculty (other than grade appeals):

Occasionally, students may have issues or complaints regarding members of the faculty that are unrelated to grading. Section 5.3.1 of the Faculty Handbook (Faculty/Student Relationships in the Classroom) includes the following guidelines on Academic Disputes:

“Complaints or grievances will arise occasionally in the faculty-student relationship and should be clarified at the earliest possible time and at the level closest to the locus of the complaint. Students who have such complaints are urged to address them directly to the faculty member in an appropriate setting. It is understood that some issues may need to be addressed to the nearest administrator, generally the department or program unit head. Every effort should be made to resolve such matters informally by conversation. A matter unresolved on the departmental level may be brought to the appropriate dean and, after that, the provost. Specific policies for grade appeals and for allegations of sexual harassment are found elsewhere in this publication and the Student Handbook.

Honor Code

The Honor Code is based upon the assumption that the student recognizes the fundamental importance of honesty in all dealings within the University community and that education is a cooperative enterprise between student and teacher and between student and student. Any act of dishonesty violates and weakens this relationship and lessens the value of the education which the student is pursuing. The Honor Code, the Honor Court, and its procedures are detailed in the UTC Student Handbook.

Institutional Review Board Compliance

All graduate students engaged in research that uses human participants or animal subjects must obtain approval from The University of Tennessee at Chattanooga’s Institutional Review Board (IRB) or the Animal Subjects Review Board. There are no exceptions to this requirement. Graduate students engaged in any research, regardless of venue or academic requirement, must ensure that they comply with the policies and procedures established by the review boards. Students may not initiate any research that involves the use of human or animal participants without prior consent of the review board. Disregard of board policies and procedures may result in forfeiture of any data collected and disciplinary action.

Immunization Requirement

In an attempt to maintain a healthy campus environment, The University of Tennessee campuses require that all new entering students born after 1956 to submit documentation of two MMR immunizations unless contraindicated by a medical condition documented by a physician’s statement, laboratory proven documentation of immunity supplied by a health care provider or contraindicated due to religious beliefs (must be accompanied by a signed statement of refusal). Students are also required to provide information regrading immunization against meningococcal disease and Hepatitis B. New for 2011, students must provide either proof of having had chicken pox (Varicella) or being immunized against the disease. A verification of immunization, signed by a health care provider, must be returned to Student Development. Evidence of the immunization is not required for admission but is required for course registration.

Exception: Students admitted to online only programs do not have to provide proof of immunization to register and take courses (Tennessee Department of Health, Health Services Administration, Communicable and Environmental Diseases Rule 1200-14-01-.29). Registration for any courses other than online will be blocked. In the event the student wishes to take a course that meets on campus, the student must provide proof of immunization before he/she will be allowed to register for the course.

Parking

Information about parking, including campus maps, parking regulations, the Mocs Express Shuttle schedule, and more, is available online at: http://www.utc.edu/Administration/ParkingServices

Petitions

The Graduate Council policy on petitions is as follows:

1. The burden of proof is on the petitioner, and petitions will not be routinely accepted but considered on their merits as exceptions. This basic rule applies at each step of the petitionary procedure.
2. Petitioners are responsible for stating clearly, in writing, what they are petitioning for. They are also responsible for giving, in writing, clear and cogent reasons supporting their request.
3. Each department, or other responsible unit, shall have a committee empowered to receive petitions of graduate students. The committee, consisting of at least three members, should meet formally to consider any petition, and each member of the committee should sign the recommendation of the committee and forward the orginial petition and supporting documentation to The Graduate School office to be placed on the agenda for the Graduate Council. Any dissenting judgment should also be signed. Dissenting judgments may, but need not, be supported by a statement of reasons (see 1, above, relative to burden of proof).
4. The department committee may decline petitions. A student may appeal a declined petition to the Graduate Council and, if declined there, to the chancellor.
5. The petition form is available on The Graduate School Web site: www.utc.edu/graduateschool.

The Records Office maintains a permanent record on any student who has ever attended UTC. This record currently includes the student’s name, social security number, address, birth date, sex, admission classification, and credits transferred from other colleges. It includes all courses which a student has taken at UTC with credit hours, grades and cumulative grade point average. Academic suspension or dismissal is recorded as well as academic probation.

A student may inspect and review records and is entitled to challenge the content of records. However, the student may be denied access to the parent’s financial statement and to confidential letters and statements of recommendation which were placed in the University’s records prior to January 1, 1975. A more thorough explanation of records maintained on students and copies of records may be obtained from the Records Office. The registrar or the dean of The Graduate School will further explain and clarify the Family Educational Rights and Privacy Act to students, parents or interested parties upon request.

Transcripts of a student’s record are released only with the student’s written authorization. Requests should be made to the Records Office in advance of the date the transcripts are needed. The processing of transcripts may take as long as two weeks at the beginning or end of a term. Transcript request forms are available in the Records Office, 109 Race Hall, and on line at www.utc.edu/Administration/Records/documents/TranscriptRequest.pdf

Transcripts are not released for students who have an indebtedness of any type to the University.

Registration

All UTC students are responsible for registering themselves for courses. The Records Office updates MyMocsNet each semester with registration appointment times. Students may register anytime after their registration appointment time but not before. Students must be advised to receive their alternate pin. Students must register online through MyMocsNet. Online registration requires an alternate pin.

Repeated Courses

A graduate student may repeat a course only with approval of the student’s major adviser, and all grades earned will be included in computing the institutional cumulative grade point average. However, only the last grade earned in a repeated course will be included in the program of study and candidacy graduate grade point average.

Residence Classification for Paying Fees

At the time of admission, each student is assigned a residence classification for fee purposes. A student’s residence status will be determined in accordance with the following general rules:

1. Every person having his or her domicile in this state will be classified “in-state’’ for fee and tuition purposes and for admission purposes.
2. Every person not having his or her domicile in this state will be classified “out-of-state’’ for said purposes.
3. The domicile of an unemancipated person is that of his or her parent.
4. The spouse of a student classified as in-state shall also be classified in-state.

It is presumed that an emancipated person does not acquire domicile in Tennessee while enrolled as a full-time student at any public or private institution of higher education in this state, as such status is defined by such institutions.

Exceptional cases, including guardianships, are given special consideration and are determined on the basis of the particular circumstances in each case. The regulations, which are used to determine a student’s residence classification, are published in the Student Handbook and also may be obtained from The Graduate School Web site.

Students who wish to appeal their residence classification should submit the residency petition form to The Graduate School office. The appeal should include appropriate evidence to support the establishment of domicile in the state of Tennessee.

If students classified out-of-state apply for in-state classification and are subsequently so classified, their in-state classification shall be effective as of the date on which reclassification was sought. However, out-of-state tuition will be charged for any semester during which reclassification is sought and obtained unless application for reclassification is made to The Graduate School office on or before the last day of regular registration of that semester.

Out-of-State Students Employed in Tennessee

Students who are classified as out-of-state residents may take no more than eight hours of graduate credit at in-state rates if they are full-time, regular employees of a business, company, or organization in Tennessee. Each semester, these students must submit a letter on the company’s letterhead to The Graduate School office from their employer stating the length of their employment history, position, and hours of employment per week.

Schedule Limit

Full-time graduate students may enroll for a maximum of 15 semester hours in any semester (nine hours are usually considered a full-time class load) and a maximum of 12 hours over the summer terms combined; students in the Doctor of Physical Therapy and Graduate Nursing Programs are exempt from this requirement. During the summer semester, the maximum load is six hours per short summer term with the total not to exceed 12 hours for all summer terms combined. A graduate student should not enroll in more than six hours of course work for any term during which the student will be gainfully employed full time.

Registration for more than 15 hours during fall/spring semesters or 12 hours over all summer terms combined is not permissible without prior approval from the dean of The Graduate School.

A full time (20 hours per week) graduate assistant may register for up to 12 hours in the fall and spring semesters and 6 hours over all of  the summer terms combined; anything over this amount is an overload and requires approval of the dean of The Graduate School.

Undergraduate Courses for Graduate Credit

Prior to Fall 2010, it was possible for students to take selected 400 (now 4000) level courses for graduate credit, provided that there was a substantial difference in expectations and work performance for graduate students. Up to nine semester hours of such course work could be applied toward a graduate degree. As of Fall 2010, graduate credit will only be awarded for courses with numbers of 5000 and higher. However, subject to the nine-hour limitation and the applicable program of study time frame, graduate credit earned in 400-level courses prior to Fall 2010 may still be used toward degrees/certificates awarded after August, 2010.

Veteran’s Benefits

For current information on Veteran’s Benefits, contact the Records Office.

Withdrawal from Graduate Courses

Once a student has registered for a semester or summer term, he or she is considered to be enrolled, is liable for fee payment, and is expected to attend all classes until or unless he or she notifies The Graduate School office or the Records Office in writing. Appropriate forms are available at www.utc.edu/graduateschool or in The Graduate School office, 103 Race Hall. A student who drops out of classes without officially withdrawing will receive a grade of F.

During the first two weeks of a semester, a student may officially withdraw without prejudice from any class and no grade will be recorded. After that period and up to the last six weeks of class, a student who officially withdraws will be graded W. Except in unusual circumstances, no withdrawals are permitted in the last six weeks of classes. A student who drops out of class during this six-week period is graded F. Comparable periods apply to summer terms, and specific dates are noted on the academic calendar.

To change registration in any way after the deadline, a student must present the request, together with documentary evidence of extenuating circumstances, to The Graduate School. If the request is approved, The Graduate School office will notify the Office of Records, which will enter the change on the student’s permanent record.

Graduate students will have one calendar year from the beginning of the semester for which they wish to petition The Graduate School for late withdrawal for extenuating circumstances. Students should understand the burden of the argument for withdrawal is theirs to make. Longer time periods result in a need for extensive documentation and have less likelihood of approval. Students are advised late withdrawal is not an option to remediate a cumulative grade point average.